Skip to main content

    Quote Generator

    Create professional trade quotes in seconds. Choose from premium templates, add your logo, and download as PDF for free.

    Free to use. Runs in your browser.

    Click Generate to see a new inspirational quote from a curated library of 1,000+ authors. Filter by category (motivation, life, success, wisdom) or copy to share.

    Choose Template

    Your Business Details

    PNG or JPG, max 2MB

    Client Details

    Quote Details

    Line Items

    £
    £0.00

    Tax & Discount

    Add VAT to the quote total

    Subtotal

    £0.00

    Total

    £0.00

    Direct PDF download. No print dialog required.

    Quote vs Estimate vs Invoice

    A quote is a fixed price for a specific scope of work, once the client accepts it, you're committed to that price. An estimate is a rough figure that can change as work progresses. An invoice is a payment request after the work is done.

    The typical workflow: quote → acceptance → work → invoice → payment. For trades and freelancers, a professional-looking quote can be the difference between winning and losing the job.

    Quote vs Estimate: Know the Difference

    FeatureQuoteEstimate
    Price commitmentFixed, you can't charge moreApproximate, can change
    ScopeSpecific, itemised workGeneral description
    Validity periodTypically 14-30 daysOften unstated
    Legal weightCan form a binding contractNot binding
    Best forClear, well-defined projectsUncertain scope, exploratory work

    Rule of thumb: If you know exactly what the job involves, send a quote. If the scope might change (e.g., renovation work where you won't know the full extent until you start), send an estimate and convert to a quote once the scope is clear.

    Writing Quotes That Win Work

    Do

    Break work into clear line items. "Rewire kitchen, 6 sockets, 2 switches, consumer unit upgrade" beats "electrical work." Specificity builds trust and reduces disputes.

    Do

    Include a validity period. Always state how long your quote is valid (14-30 days is standard). Material prices change, and you don't want to be held to a price from 6 months ago.

    Do

    Show VAT clearly. If VAT registered, show net, VAT, and gross separately. If not, state "No VAT" so the client knows the price is final.

    Avoid

    Vague line items. "Miscellaneous" or "additional work" invites scope creep and disputes. If the scope is unclear, list it as an estimate line item.

    Avoid

    Sending quotes late. If a client asked three tradespeople for quotes, the first professional-looking quote to arrive has a significant advantage. Speed signals reliability.

    After the Quote: What Happens Next

    • Client accepts: Start work. The quote becomes your scope reference. Any changes should be documented as quote amendments.
    • Client negotiates: Adjust line items or offer alternatives. Issue a revised quote with a new number (QUO-001-R1).
    • Work completed: Convert the quote to an invoice with matching line items. The client already agreed to the amounts, so payment should be straightforward.
    • Quote expires: If the validity period passes without acceptance, you're free to requote at current prices.

    Related Tools

    Invoice Generator

    Create invoices after the job

    VAT Calculator

    Calculate VAT for your quotes

    Percentage Calculator

    Work out markups and margins

    Merge PDF

    Combine quotes with supporting docs

    PDF Watermark

    Mark quotes as DRAFT or ACCEPTED

    Savings Goal Calculator

    Plan business savings targets

    Part of a workflow

    UK Freelancer Workflow

    Pricing → Invoicing → VAT → Tax → Take-home. Six steps, every tool free.

    How to use this tool

    1

    Fill in your business details and upload your logo

    2

    Add the client's information and line items with quantities and prices

    3

    Choose a template, preview your quote, and download as a professional PDF

    Common uses

    • Creating professional quotes for trade work (building, plumbing, electrical)
    • Sending branded quotes to potential clients with company logo
    • Quoting freelance projects with itemised line items
    • Generating quotes with VAT for VAT-registered businesses
    • Saving draft templates for recurring types of work

    Share this tool

    Frequently Asked Questions

    Can I add my company logo?
    Yes. Upload a PNG or JPG logo (max 2MB) in the Business Details section. It appears in the top-left corner of your quote PDF, matching the selected template style.
    Is my data stored anywhere?
    Drafts are saved in your browser's local storage only. Your business details and client information are never sent to any server. Everything runs 100% client-side.
    What templates are available?
    Multiple premium templates designed for different industries, clean modern, bold professional, and trade-focused designs. Each template produces a polished PDF with proper formatting.
    Can I include VAT on quotes?
    Yes. Toggle 'Include VAT' and set the rate (default 20% for UK). The quote shows net, VAT, and gross amounts separately. If you're not VAT registered, leave it off.
    How do I save and reuse quotes?
    Click 'Save Draft' to store your current quote in browser storage. Load saved drafts from the 'Load' button. This lets you reuse templates for similar jobs without re-entering business details.
    What's the difference between a quote and an estimate?
    A quote is a fixed price, once accepted, you're committed to it. An estimate is a rough figure that can change. This tool creates quotes, which are more formal and binding.
    Can I add discounts to quotes?
    Yes. Enter a discount percentage in the Tax & Discount section. The discount is applied to the subtotal before VAT is calculated, and both appear clearly on the PDF.
    How long should my quote be valid?
    14-30 days is standard for most trades and services. Set the validity period in Quote Details. After this period, you're not obligated to honour the quoted price.
    Can I share the PDF directly?
    Yes. On devices that support the Web Share API (most mobile browsers), you can share the PDF directly to WhatsApp, email, or other apps. Otherwise, download and attach to an email.
    What payment terms should I include?
    Common terms: 'Due on receipt', 'Net 7' (7 days), 'Net 14', or 'Net 30'. For larger jobs, consider requesting a deposit upfront (e.g., 30% deposit, balance on completion).
    Can I add bank details to the quote?
    Yes. Expand 'Advanced Options' to add bank name, sort code, and account number. These appear at the bottom of the PDF so clients know where to send payment.
    Is this suitable for trade businesses?
    Yes. The generator is designed for tradespeople (builders, plumbers, electricians), freelancers, and small businesses. Templates are optimised for itemised labour and materials quotes.

    Results are for general informational purposes only and should be checked before use. They are not professional advice. See our Disclaimer and Terms of Service.