Quote Generator

Create professional trade quotes in seconds. Choose from polished templates, add your logo, and download as PDF for free.

Free to use. Runs in your browser.

Build a professional business quote in your browser: enter your business and client details, add line items with quantities and prices, apply VAT and optional discounts, choose a template, then download as a PDF. No account required. Drafts are saved locally in your browser.

Enter the unit price per item, not the line total, the tool multiplies it by the quantity for you. Toggle VAT off if you are not VAT-registered.

Choose Template

Your Business Details

Business Logo (Optional)

PNG or JPG, max 2MB

Business Name *

Phone

Website (Optional)

Address

City

Postcode / ZIP / Postal Code

Client Details

Company Name

Contact Name *

Phone

Address

City

Postcode / ZIP / Postal Code

Quote Details

Quote Number

Valid For (Days)

Payment Terms

Line Items

Description

Qty

Unit Price

£0.00

Tax & Discount

Include VAT

Add VAT to the quote total

VAT Rate (%)

Discount (%)

Subtotal

£0.00

Total

£0.00

Direct PDF download. No print dialog required.

Quote vs Estimate vs Invoice

A quote sets out a specific price for a defined scope of work; once the client accepts it, the price generally cannot be increased (legal effect varies by jurisdiction). An estimate is an approximate figure that can change as work progresses. An invoice is a payment request after the work is done.

The typical workflow: quote → acceptance → work → invoice → payment. For trades and freelancers, a professional-looking quote can be the difference between winning and losing the job.

Quote vs Estimate: Know the Difference

Feature	Quote	Estimate
Price commitment	Specific price for a defined scope; generally cannot be increased once accepted	Approximate, can change
Scope	Specific, itemised work	General description
Validity period	Typically 14-30 days	Often unstated
Legal weight	May form a binding contract when accepted (jurisdiction-dependent)	Not binding
Best for	Clear, well-defined projects	Uncertain scope, exploratory work

Rule of thumb: If you know exactly what the job involves, send a quote. If the scope might change (e.g., renovation work where you won't know the full extent until you start), send an estimate and convert to a quote once the scope is clear.

Writing Quotes That Win Work

Break work into clear line items. "Rewire kitchen, 6 sockets, 2 switches, consumer unit upgrade" beats "electrical work." Specificity builds trust and reduces disputes.

Include a validity period. Always state how long your quote is valid (14-30 days is standard). Material prices change, and you don't want to be held to a price from 6 months ago.

Show VAT clearly. If VAT registered, show net, VAT, and gross separately. If not, state "No VAT" so the client knows the price is final.

Avoid

Vague line items. "Miscellaneous" or "additional work" invites scope creep and disputes. If the scope is unclear, list it as an estimate line item.

Avoid

Sending quotes late. If a client asked three tradespeople for quotes, the first professional-looking quote to arrive has a significant advantage. Speed signals reliability.

After the Quote: What Happens Next

Client accepts: Start work. The quote becomes your scope reference. Any changes should be documented as quote amendments.
Client negotiates: Adjust line items or offer alternatives. Issue a revised quote with a new number (QUO-001-R1).
Work completed: Convert the quote to an invoice with matching line items. The client already agreed to the amounts, so payment should be straightforward.
Quote expires: If the validity period passes without acceptance, you're free to requote at current prices.

How this generator works

Formula or method

All processing happens in your browser. You enter business details, client details, and line items. The tool calculates subtotal, optional discount (percentage of subtotal), and optional VAT (percentage of the discounted subtotal), then renders the result into a PDF via a client-side HTML-to-PDF pipeline. No data is sent to any server.

Basis and assumptions

Currency is GBP (£) only; no multi-currency conversion is performed.
VAT is calculated as: (subtotal − discount) × (VAT rate ÷ 100). The default rate is 20%, reflecting the standard UK VAT rate as of 2026.
Discount is applied to the subtotal before VAT, not after.
The validity period countdown is calculated from the browser's local clock at the time the quote is viewed, not from a server timestamp.
Drafts are stored in browser localStorage only and are not backed up or synced.

Key handling decisions

VAT toggle off: no VAT line is shown and the total equals subtotal minus any discount.
Discount field blank or zero: no discount line is shown.
Quote number: auto-generated from a timestamp suffix on first load; can be edited freely.

What this tool does not decide

Whether a completed quote document is legally binding in your jurisdiction. The legal effect of a quote, estimate, or accepted document depends on applicable contract law; consult a qualified solicitor or legal adviser for advice specific to your situation.
Whether you are required to register for VAT or charge VAT at a particular rate. Check your obligations with HMRC (UK) or the relevant tax authority in your jurisdiction.
Whether your quoted price complies with any sector-specific regulations (construction, financial services, and so on).
Whether a PDF produced by this tool meets any mandatory format requirements for your industry or client.

Sources

VAT rates — GOV.UK (HM Revenue & Customs) last accessed 2026-06-10

Last checked: 2026-06-10

Related Tools

Invoice Generator

Create invoices after the job

VAT Calculator

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Percentage Calculator

Work out markups and margins

Merge PDF

Combine quotes with supporting docs

PDF Watermark

Mark quotes as DRAFT or ACCEPTED

Savings Goal Calculator

Plan business savings targets

Part of a workflow

UK Freelancer Workflow

Pricing → Invoicing → VAT → Tax → Take-home. Six steps, every tool free.

How to use this tool

Fill in your business details and upload your logo

Add the client's information and line items with quantities and prices

Choose a template, preview your quote, and download as a professional PDF

Common uses

Creating professional quotes for trade work (building, plumbing, electrical)
Sending branded quotes to potential clients with company logo
Quoting freelance projects with itemised line items
Generating quotes with VAT for VAT-registered businesses
Saving draft templates for recurring types of work

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Frequently Asked Questions

Can I add my company logo?

Yes. Upload a PNG or JPG logo (max 2MB) in the Business Details section. It appears in the top-left corner of your quote PDF, matching the selected template style.

Is my data stored anywhere?

Drafts are saved in your browser's local storage only. Your business details and client information are never sent to any server. Everything runs 100% client-side.

What templates are available?

Several templates designed for different industries: clean modern, bold professional, and trade-focused designs. Each template produces a well-formatted PDF.

Can I include VAT or sales tax on quotes?

Yes. Toggle 'Include VAT' and set the rate. UK users: the default is 20% (the standard VAT rate). Outside the UK, enter your local rate instead: US sales tax (varies by state), Canadian GST, HST or PST, or Australian GST at 10%. The quote shows net, tax, and gross amounts separately. If you do not charge tax, leave the toggle off.

How do I save and reuse quotes?

Click 'Save Draft' to store your current quote in browser storage. Load saved drafts from the 'Load' button. This lets you reuse templates for similar jobs without re-entering business details.

What's the difference between a quote and an estimate?

In general terms, a quote sets out a specific price for a defined scope of work, and once accepted it may be treated as a binding contract under the law of the relevant jurisdiction (for example, under the law of England and Wales). An estimate is an approximate figure that can change. The legal effect of any document depends on the circumstances; this tool does not provide legal advice.

Can I add discounts to quotes?

Yes. Enter a discount percentage in the Tax & Discount section. The discount is applied to the subtotal before VAT is calculated, and both appear clearly on the PDF.

How long should my quote be valid?

14-30 days is standard for most trades and services. Set the validity period in Quote Details. After this period, you're not obligated to honour the quoted price.

Can I share the PDF directly?

Yes. On devices that support the Web Share API (most mobile browsers), you can share the PDF directly to WhatsApp, email, or other apps. Otherwise, download and attach to an email.

What payment terms should I include?

Common terms: 'Due on receipt', 'Net 7' (7 days), 'Net 14', or 'Net 30'. For larger jobs, consider requesting a deposit upfront (e.g., 30% deposit, balance on completion).

Can I add bank details to the quote?

Yes. Expand 'Advanced Options' to add your bank name, sort code or routing number, and account number. These appear at the bottom of the PDF so clients know where to send payment.

Is this suitable for trade businesses?

Yes. The generator is designed for tradespeople (builders, plumbers, electricians), freelancers, and small businesses. Templates are optimised for itemised labour and materials quotes.

Results are for general informational purposes only and should be checked before use. They are not professional advice. See our Disclaimer and Terms of Service.