Timesheet Calculator

Calculate weekly work hours and pay from your timesheet. Supports breaks, overtime rates, and daily breakdowns.

Free to use. Runs in your browser.

Enter your daily start/end times and breaks to calculate total weekly hours, overtime, and pay.

Currency

Weekly Timesheet

Day

Start

End

Break (min)

Day

Start

End

Break (min)

Day

Start

End

Break (min)

Day

Start

End

Break (min)

Day

Start

End

Break (min)

Hourly Rate (£) (optional)

Overtime After (hrs/week)

Overtime Multiplier

Why Accurate Time Tracking Matters

Whether you're an hourly employee checking your payslip, a freelancer invoicing clients, or a manager approving timesheets, getting the numbers right isn't optional. Undercounting hours means you're working for free. Overcounting creates legal and trust problems.

The maths is simple in theory: end time minus start time minus breaks. But real life throws curveballs. Overnight shifts, variable break lengths, different overtime thresholds, and bank holidays all complicate things. This calculator handles the arithmetic so you can focus on the work itself.

Studies consistently show that employees who track time accurately earn 5-10% more over their career, simply because they notice (and claim) overtime they'd otherwise miss.

UK Working Hours: What's Normal?

Sector	Average Hours/Week	Standard Contract	Overtime Threshold
Office / professional	37.5	9:00-17:30	37.5 hours
Retail	35-40	Shift-based	40 hours
Healthcare (NHS)	37.5	Shift-based	37.5 hours
Construction	42-45	7:30-16:30	39 hours
Hospitality	38-48	Shift-based	40 hours
Warehouse / logistics	40-48	Shift-based	40 hours

What this means for you: The UK Working Time Regulations cap average working hours at 48 per week (unless you've opted out). Your contract should specify your standard hours and when overtime kicks in.

Overtime Rates Explained

Overtime Type	Typical Multiplier	When It Applies
Standard overtime	1.25x - 1.5x	Hours beyond contracted weekly hours
Weekend work	1.5x	Saturday shifts (some contracts)
Sunday premium	1.5x - 2x	Sunday shifts
Bank holiday	2x	Work on public holidays
Night shift	1.25x - 1.33x	Typically 11pm - 6am

What this means for you: There's no legal requirement for UK employers to pay overtime premiums, it depends on your contract. But most sectors follow these conventions. Always check your employment contract for the exact terms.

Break Entitlements

Legal minimum (UK)

Workers over 18 get a 20-minute unpaid break when working more than 6 hours. That's the legal minimum, many employers offer more, typically 30-60 minutes.

Paid vs unpaid breaks

Employers aren't legally required to pay for breaks. If your break is unpaid, it shouldn't count toward your working hours. This calculator deducts break time from total hours automatically.

Young workers (under 18)

Entitled to a 30-minute break after 4.5 hours of work. Different rules apply, check gov.uk for the latest guidance.

Working from home

The same break rules apply whether you work in an office or at home. Track your actual start and end times, WFH workers tend to work 30 minutes longer per day on average.

Common Timesheet Mistakes That Cost You Money

Mistake

Rounding down your start time

If you arrive at 8:50 and log 9:00, that's 10 minutes of unpaid work per day, over 43 hours a year. Log your actual arrival time.

Mistake

Forgetting travel between sites

Travel between work locations during the day counts as working time under UK law. Only your commute to the first site and home from the last doesn't count.

Mistake

Not logging training time

Mandatory training, inductions, and required online courses are working time, even if they happen outside your normal shift. Your employer must pay for this time.

Mistake

Submitting timesheets late

Most payroll systems have cut-off dates. Submit after the cut-off and your hours may not be paid until the following month. Fill in your timesheet daily, it takes 30 seconds and saves disputes.

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How to use this tool

Enter start time, end time, and break for each day

Optionally set your hourly rate

Adjust overtime threshold and multiplier

Common uses

Calculating weekly work hours from daily start and end times
Working out overtime pay at different multiplier rates
Checking your payslip matches your actual hours worked
Tracking freelance or contract hours for invoicing
Comparing hours across different shift patterns

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Frequently Asked Questions

How is overtime calculated?

Hours exceeding your weekly threshold (default 40) are multiplied by the overtime rate (default 1.5x). Only hours above the threshold are paid at the overtime rate, regular hours stay at your standard rate.

Can I add weekend or extra days?

Yes. Click 'Add Day' to add Saturday, Sunday, or any additional entries. You can add as many days as needed and rename them.

What about overnight shifts?

If the end time is before the start time (e.g., 22:00 to 06:00), the calculator assumes it's the next day and calculates correctly.

Is the hourly rate optional?

Yes. Leave it blank to track hours only. Enter a rate to see pay calculations as well. Useful for salaried workers who just want to log hours.

Are breaks deducted automatically?

Yes. Enter break duration in minutes for each day. The break time is subtracted from total hours before calculating pay. Unpaid breaks should always be deducted.

What overtime threshold should I use?

UK standard contracts are typically 37.5 or 40 hours per week. Check your employment contract, overtime kicks in after your contracted weekly hours, which varies by employer and sector.

What is the standard overtime multiplier?

1.5x (time-and-a-half) is most common. Some contracts pay 1.25x for weekday overtime and 2x for Sundays or bank holidays. There's no UK legal requirement for overtime premiums, it depends on your contract.

Can I use this for freelance invoicing?

Yes. Enter your daily hours and hourly rate to calculate weekly totals. For monthly invoicing, add multiple weeks. The daily breakdown helps with detailed time reports for clients.

How accurate is this for payroll?

This gives a close estimate based on the hours and rates you enter. Actual payroll may differ due to tax, NI, pension deductions, rounded time entries, or company-specific rounding rules.

What are my legal rights around working hours?

UK Working Time Regulations limit average working hours to 48 per week (calculated over 17 weeks). You can opt out voluntarily. Workers over 18 get a 20-minute break after 6 hours. Night workers have additional protections.

How do I track hours if I work from home?

Log your actual start and end times, including breaks. WFH workers tend to work 30 minutes longer per day on average. Be honest with your tracking, both underreporting and overreporting cause problems.

Does this handle different rates for different days?

This calculator uses a single hourly rate. If you have different rates for weekdays vs weekends, calculate each group separately or use the total hours for each rate tier.

Results are for general informational purposes only and should be checked before use. They are not professional advice. See our Disclaimer and Terms of Service.